Constitution and Policies
The revised club constitution, as agreed at the 2023 AGM, can be found here.
The club finance policy can be found here.
The club treasurer job description can be found here.
Inclusion Policy
The club is committed to ensuring that equity is incorporated across all aspects of its development, embraces diversity and difference and is committed to providing opportunities that are safe, inclusive, equitable and equally accessible to all members of society, whatever their age, disability, gender, race, ethnicity, sexuality or social/economic status. Our Inclusion policy can be found here —
Inclusion Policy
Anti–Bullying Policy
We are committed to providing a caring, friendly and safe environment for all of our members, so they can participate in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. Anyone who knows that bullying is happening is expected to tell the club welfare officer or any committee member. The full UKA policy can be found here — Anti-Bullying Policy.
Social Media Policy
Social media (including personal and professional websites, blogs, chat rooms and bulletin boards; social networks, such as Facebook, Instagram and Twitter ; video-sharing sites such as YouTube; and email) are a common means of communication and self-expression.
It’s essential that club members make informed decisions about how they use the internet, mobile phone and email communications in order to protect our club and our members, our social media policy can be found here:
Social media policy
Grievance/Disciplinary Procedure
The codes of conduct set out the standards of behaviour expected from everyone associated with the Club.
All complaints about anyone falling below these standards should be made to the Club Secretary via eynsham.err@gmail.com or Welfare Officer at eynsham.errwelfare@gmail.com all such complaints will be investigated and if a breach of behaviour is found to have occurred there is a process of verbal and written warnings.
The Club Disciplinary and Grievance Policy has been drawn up in line with EA Guidelines
ERR/EA Grievance and Disciplinary Policy
Privacy Notice
Eynsham Roadrunners are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Eynsham Roadrunners is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way in accordance with our Privacy Notice. https://www.eynshamroadrunners.org.uk/wp-content/uploads/2025/05/ERR-Privacy-Notice-April-2025.docx
Health and Safety Policy
Eynsham Roadrunners aims to promote the health, safety and welfare of all persons to whom we owe a duty of care, including athletes, volunteers, coaches, parents, spectators and visitors through a commitment to the development of a positive health and safety culture in accordance with our Health and Safety Policy. https://www.eynshamroadrunners.org.uk/wp-content/uploads/2025/05/ERR-Health-and-Safety-Policy-April-25.docx
